How to process in a charity

Tip: If you want to flag a donation for Gift Aid, you must first complete information about the Gift Aid declaration in the customer record.

To record a donation

1. Modules > Bank.

2. Select the bank record you want to record the donation against > Donations > complete the Donations window as required, for example:

   Customer A/C	Date	Ref	N/C	Fund	Dept	Details	Net	T/C	Tax	Small Donation
   CUST1	01/08/2012	Cash	4000	FUND1	0	Donation	100.00	T9	0.00	Optional*

3. Save > Close.
   
   * Select this check box to record a transaction under GASDS.
   

Note: If you have set up a bank account for each fund you must also do a bank transfer. Read more

1. Modules > Financials > from the Links pane, click Funds.
2. Transfer > complete the Fund Transfer window.
3. Save > Close.

1. Company > Funds.

2. Activity > select the required fund > OK.

   Tip: To change the transaction or date ranges for the Activity report, click Range.

3. When you have finished viewing the details of a fund, either choose another fund or click Close.

   View the activity information details that appear

   No	The audit trail number that is automatically assigned to each transaction.
   Type	Identifies the type of transaction.
   Date	The date entered for the transaction when it was posted.
   Ref	The reference given to the transaction when it was posted.
   Account	The account code for the donor transaction activity.
   N/C	The nominal code established when the donor record was created, or when the fund was first recorded. For example, when the opening balance is recorded.
   Details	Identifies the nature of the transaction.
   Debit/Credit	The total amount of either the debit or credit value of the transaction.
   Amount	The overall balance of the fund.